Privacy Policy

Last updated on August 7, 2020

This privacy statement describes how KEN collects and uses the personal information you provide on our website: It also describes the choices available to you regarding our use of your personal information and how you can access and update this information. KEN is committed to protecting the privacy of users of its website and services, including users Copyright Checkpoint.

The Information KEN Collects

The personal information that KEN collects will depend on how you are using KEN Websites.

We may collect personal information through correspondence you send to us through optional surveys we may post on KEN Websites, and in connection with statements you may post on any KEN -related page on social networking sites.
In some instances, KEN may be contracted to provide services to third parties, which may involve collecting your personal information. In such cases, the privacy policy governing the collection of your personal information shall be as set forth in such third parties’ privacy policies.
If you choose to use an available function on citation list, or other information to another person, we will ask you for that person’s email address for processing purposes only and will send that person one e-mail with the relevant information. KEN will not store the recipient’s e-mail address once the one-time email has been sent. If you do not have a personal KEN account, we will also ask for your e-mail address and likewise only use it one time for processing purposes.

However, unless you provide us or organizations with which we conduct business with personal information, you remain anonymous to us other than by association with an internet protocol address or other authentication mechanism. Please note we do not store the text submitted via copyright assessment tool on the Copyright Checkpoint website.

KEN does not knowingly collect personal information from anyone under the age of 16. If it is discovered that we have collected PII from someone under 16 we promptly will delete that information.

Data Integrity; Use of the Information

We use the personal information collected in ways that are compatible with the purposes for which it was intended to be used: to enable your use of KEN Websites and KEN’s services; we may use your name, statement, comment, and affiliation in conference presentations, KEN’s newsletters, and marketing and announcement materials. KEN will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete, and current. If you wish to opt out of our use of your personal information see the “Your Consent; Opting out” section below.

Use of Cookies and Behavioral Targeting

As with most web sites, KEN gathers certain information automatically and stores it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We link this automatically collected data to other information we collect about you.

Through this policy, we will notify individuals of any automated-decision making practices we may engage in regarding PII, including the logic involved and the significance of the decision as well as the consequences for you. We also will ensure that you may opt out of such automated-decision making practices.


Our Web site includes Social Media Features, such as the Facebook Like button and Widgets such as the ShareThis button or interactive mini-programs that run on our site (“Features”). These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Features to function properly. Features are either hosted by a third party or hosted directly on our site. Your interactions with these Features are governed by the privacy policy of the company providing the relevant Feature.

Onward Transfer of Information

KEN may work with other organizations that provide specific services for us, such as credit card processing. We will provide only the personal information necessary for the third party to provide these services for us. These organizations may not use personal information except for the purpose of providing these services.

KEN may also transfer personal information to third parties, including third parties located internationally, such as applicable publishers, other content providers, and libraries, who can better assist with your inquiries and to enable them to inform users of services provided by KEN and/or the third parties’ products and services that may be of interest. We require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy and any other appropriate security measures. In addition, when transferring personally identifying information that is subject to the European Union’s General Data Protection Regulations (GDPR), we require a GDPR-approved transfer mechanism to be in place, such as Binding Corporate Rules or Privacy Shield Certification.

KEN does not sell or share personal information about or the purchasing history of individual users, except as set forth above and in the following circumstances:

In certain situations, KEN may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements;
If required to do so by law or if we believe in good faith that such action is necessary to comply with the law or a legal proceeding such as to comply to a subpoena, bankruptcy proceedings or similar legal process; to protect against violations of our Terms and Conditions of Use; or to protect and defend our rights and property or the rights and property of rights holders whose content is made available through KEN Websites;
With service providers with whom we have entered into agreements to assist us with our business operations;
If KEN is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our website of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information;
If KEN is contracted to provide services to third parties that involve collecting your personal information, the privacy policy governing the collection of your personal information shall be as set forth in such third parties’ privacy policies and other third parties, such as an institution with which you are affiliated, where you explicitly consent to our sharing your information.

In addition, KEN shares general usage data in aggregated form so that no personal information is identifiable to participating institutions, content providers, researchers, and the general public. KEN will provide you all of your retained personal information provided at registration (where applicable) on request.

Your Consent; Opting Out

By using KEN Websites, you consent to the collection and use, in accordance with this policy, of the information you provide to us. We will remove you and your personal information from our records or refrain from using your personal information in connection with certain services on request if you contact us with your request at

You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in these emails or you can contact us at


We protect your personal information from unauthorized access and disclosure through the use of passwords, physical security measures, managerial measures, and (in connection with credit card information for donations to KEN) encryption through our third party service providers. We nonetheless recognize that third parties may obtain access to information through unlawful actions, and thus do not promise that your information always will remain private, despite our efforts and the importance we place on maintaining your privacy. In addition, we do not claim any responsibility for information collected by or from websites linking to or from KEN Websites.

In the event that we discover or are notified of a security breach where personal information is at risk, we will notify you electronically if we have your email address. If you do not wish to be notified via email in the event of a breach, please contact us at
Access, Erasure, and Correction

Upon request KEN will provide you with information about whether we hold any of your personal information. If you would like to review, delete or update your information, you may contact us using the contact information below. We will permit you to correct, amend, or delete information that is demonstrated to be inaccurate. We will respond to your request within a reasonable timeframe. Please note, because of the way we maintain certain services, after you delete or amend your information, residual copies may take a period of time before they are deleted from our active servers and may remain in our backup systems.

You will need to provide sufficient identifying information, such as your name and email address and possible additional identifying information as a security precaution.

Data Retention

We will retain your information for as long as you wish. If you wish us to no longer use your information to provide you services contact us at We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.


We display personal testimonials of satisfied customers on our website in addition to other endorsements. With your consent, we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at
Enforcement and Dispute Resolution

We engage in periodic self-assessment to ensure compliance with our Privacy Policy. We verify that the policy is accurate, comprehensive for the information intended to be covered, prominently displayed, completely implemented, and where applicable, in conformity with the GDPR. We encourage interested persons to raise any concerns with us using the contact information below. We will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this policy.

If you have an unresolved privacy or data concern that we have not addressed satisfactorily, please contact our third-party dispute resolution provider at In addition, European Union data subjects may seek an administrative or judicial remedy or to lodge a complaint with a supervisory authority, in particular in the member state of his or her habitual residence, place of work or place of the alleged infringement if the data subject considers that the processing of personal data relating to him or her infringes the GDPR.

As a not-for-profit organization, we are not subject to the jurisdiction of the Ghana Federal Trade Commission however, we agree to adhere to the Privacy Shield Principles in recognition of their importance in ensuring the protection of user information.

Notification of Privacy Policy Changes

We may update this privacy policy to reflect changes to our information practices. If we make any change in how we use your personal information we will notify you by email (sent to the e-mail address specified in our newsletter). We encourage you to periodically review this page for the latest information on our privacy practices.

Contact Us

If you have any inquiries about this Privacy Policy or its implementation, you may contact us at

Or by mail at:
P.O. Box CT 1863,
Cantonments, Accra,
Greater Accra, Ghana